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“More remote work is challenging our wellbeing,” says Jared Spataro, corporate vice president of Microsoft 365. Video meetings have become a popular way for workers to communicate, but this change to the way we work has its drawbacks. Microsoft is making these changes after carrying out its own research on digital overload, in response to the millions of people working from home during the pandemic. Companies can set new defaults for meetings in Outlook. Even the drop-down menu doesn’t make it easy to select a custom time without manually entering it. If you create a new meeting in Outlook today it will default to on the hour and a 30-minute length.
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Individuals can also set their own scheduling defaults, but the company-wide option is the significant change here.Ĭalendar software like Outlook has defaulted to on-the-hour meetings for decades, often inadvertently promoting the idea of back-to-back meetings with default settings that don’t consider the need for a break in between. That means you could have five minutes blocked off before or after a 30-minute meeting, or 10-15 minutes after hourlong meetings.
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New settings in Outlook are rolling out to help reduce the digital overload of working remotely.Ĭompanies can set their own scheduling defaults, and they’re fully customizable. Microsoft is updating Outlook to give companies the option to automatically start or end all meetings early to ensure employees have a break between back-to-backs.